RESA AGM MINUTES MINUTES OF THE 2ND RESA ANNUAL GENERAL MEETING HELD ON 20 DECEMBER 2016 AT 09:30 AT ERF 124 PRIESTLYA ROAD PRESENT: RESA OPS COM: Mark Butler (Chairman) Diarmuid Baigrie, Wessie van der Westhuizen, Duncan Hiles, Dick Lockley and Sub Committee members Peter Koning, Hilgard Muller, Ernst Thompson with apologies from David and Shelley Blake and Willie Boltmann. Thirty eight members of the Rooiels Community also attended together with an invited guest Mr. John Kleyn of the Helderberg Neighbourhood Watch. Apologies were received from: Sandra Yeo, Marais Stofberg, Stewart Waddell, Geoff & Lynne Harris, Estelle and Frank Raymond, Andre Badenhorst, Bob Baigrie, Nicky Krone, Riel Buys. MINUTES OF THE AGM HELD ON 28 DECEMBER 2015 The Chairman read the Minutes of the first AGM to the meeting and these were accepted unanimously. CHAIRMAN’S REPORT The Chairman read his report; extracts included:
FINANCES RESA member subscriptions had been set at R100 p.m. or R1 200 p.a. These subs covered all RESA expenses such as rental, salary, electricity and many other sundry expenses. A carry over onto the new financial year of R20 000 would be done. It was proposed to increase the subs by 10% for 2017 to R110 p.m. or R1320 p.a. Ernst Thompson proposed the motion which was seconded by Piet Uys and carried. Mr Peter Ellis asked if there was any intention of going back to the members if an increase in fees was needed and the Chairman replied that he did not foresee this happening at this stage. He also pointed out that the donations/sponsorships received are held in a separate bank account and will not be used for daily operational expenses but for cap ex only. BLOCKWATCH AND PATROLLERS Three Whatsapp groups have been formed- one for Neighbourhood Watch (Blockwatch) security related matters, run by Shelley Blake, another for Patrol Group mattersrun by Peter Koning and a third one for social Rooiels matters run by Linda Hiles. Members were asked to ensure that a strict division of these subject matters is adhered to. A serious deficit in the numbers of volunteers for night vehicle patrols is now being experienced and more volunteers are urgently required to boost the numbers currently doing all the patrols- note only 8 active members are patrolling with this number being often reduced to only 4. Volunteers are requested to contact Peter Koning as soon as possible please. Peter Koning noted that complaints had been received about the use by the night patrols of bright flashing strobe lights. He said that these lights were essential to create the highly visible presence we were seeking as they provide an effective deterrent to crime. He also emphasized the need to restrict use of the Blockwatch Whatsapp to only those events which were security related. He said the advent of the radios to all patrollers would make their task considerably more efficient as the radio will be much easier and quicker to use instead of having to text a message in the dark. He also asked members to ensure that their erf numbers were clearly and visibly displayed on their property so that emergency response vehicles can find the erf quickly. He again emphasized the need for the patrollers to be highly visible by using the strobe lights thus making a high impact in the area with the aim being to chase away the criminals. There is no doubt that this strategy is working. John Kleyn addressed the meeting after being introduced by Mark Butler who thanked him for the tremendous help and advice he had given to the RESA Ops Comm. He had installed a Radio Repeater set up on Mark’s roof which has resulted in clear radio communications throughout Rooiels and stretching right through to the Helderberg stations. The licence for the radio network is currently being approved. A form was circulated for signature by all attending to ensure that agreement can be speedily reached with the authorities regarding radio licences. Once the 35 radios that have been bought are issued to the individuals who have ordered them, radio protocols will be issued. CCTV The initial quotes received for the camera coverage by infra- red cameras to cover access routes to Rooiels was extremely expensive. Knowing we could not afford the costs involved we sought John Kleyn’s advice. He put us on to another firm and within two weeks of making contact with this firm our first two cameras have been installed on the main entrance to Rooiels and are already operating most effectively. These cameras and the installation thereof have come at significantly reduced prices. We are most appreciative for the efforts and advice of Mr John Kleyn. Further discussions and recces will be made in the New Year to cover access from the beach area and any other vulnerable access routes into Rooiels. NEIGHBOURHOOD WATCH John Kleyn addressed the meeting on Neighbourhood Watches stating that they are a highly effective tool and a powerful resource to fight crime and to assist the SAPS in a legitimate way. It is very empowering to the Community to be involved in a Neighbourhood Watch. The activities of Neighbourhood Watches do not solve crime but they certainly deter criminals. We are shortly to be accredited as a Rooiels Neighbourhood Watch and this certification will greatly improve our legitimacy and give us further powers. RESTRICTED ACCESS Diarmuid Baigrie then spoke on the RESA plans to close Porter Drive after dark each day and open the gate at daylight. He took our reasoning and plans to a discussion with Mr Desmond Lakay of the Kleinmond Municipality as we knew that some authority would be required for us to go ahead with this plan. Although Diarmuid explained the intention to restrict access by night to only one entrance to Rooiels for specific security reasons the plan did not meet with Mr Lakay’s approval. He stated that it was “against the Constitution because it restricted the freedom of movement of people”. He also said that the Overstrand did not want “gated communities”. He then suggested that Rooiels take the plan to the Municipal Manager at Hermanus for their consideration and also suggested that Rooiels lease the road i.e. Porter Drive, from the Municipality. All these options will be explored in the New Year. In the meantime community buy-in will be sought as the restriction of access to one road only, well covered by an efficient camera network, is essential to the security plan for Rooiels. ELECTION OF OFFICE RESA BEARERS The Chairman noted that all existing office bearers were prepared to continue to serve on the RESA Committees and sub committees. The meeting unanimously agreed to the re-appointment of the whole committee. CLARENCE DRIVE/R 44 ACTION GROUP Wolfgang Steinbach then briefed members on the group that has been formed to take action about the misconception held by the Overstrand Municipality that the R 44 by-passes Rooiels. The group intend to find a suitable expert to stress the facts showing how the R44 is actually part of Rooiels and how it divides the village. It is therefore essential that action is taken to ensure traffic calming measures are instituted as well as the construction of pedestrian crossings and footpaths along the R 44. He said that he will be briefing both the REC and RERA AGMs about the progress made by this Action Group and would keep RESA informed as well. OPEN DISCUSSION The following points were raised:
The Chairman thanked all members for their attendance and for their contribution to the meeting and for their support during the year. There being no further business the meeting closed at 10:38. RECORDED Dick Lockley 21 December 2016 RESA – NOTULE VAN DIE AJV NOTULE VAN DIE 2DE RESA ALGEMENE JAARVERGADERING GEHOU OP 20 DESEMBER 2016 OM 09:30 TE ERF 124, PRIESTLYA STRAAT, ROOIELS. TEENWOORDIG: RESA OPS. KOM.: Mark Butler (Voorsitter), Wessie van der Westhuizen, Duncan Hiles, Dick Lockley en sub-komitee lede: Peter Koning. Hilgard Muller, Ernst Thompson met verskoning van Dawid & Shelley Blake en Willie Boltman. Agt en dertig bykomende lede van die Rooiels gemeenskap het ook die vergadering bygewoon met John Kleyn van Helderberg Buurtwag as genooide gas. Verskonings is ontvang van Sandra Yeo, Marais Stofberg, Steward Waddell, Geoff & Lynne Harris, Frank Raymond, Andre Badenhorst, Bob Baigrie, Nicky Krone and Riel Buys. NOTULE VAN DIE AJV VAN 28 DESEMBER 2015 Die voorsitter lees die notule van die eerste AJV en dit word algemeen aanvaar. VOORSITTER VERSLAG Die Voorsitter lees sy verslag en die volgende punte word uitgelig:
FINANSIES Die RESA ledegeld was R100,00 of R1 200,00 per jaar vir 2016.Dit het al ons uitgawes soos huur, salarisse, elektrisiteit en ander items gedek. Daar was ‘n oorskot van R20 000,00 wat na 2017 oorgedra sal word. Dit is voorgestel dat die gelde met 10% verhoog word tot R110,00 per maand of R1 320,00 per jaar. Voorgestel deur Ernst Thompson en gesekondeer deur Piet Uys en daarna algemeen aanvaar. Peter Ellis vra of daar weer na die lede gegaan sal word indien meer fondse benodig sal word. Die Voorsitter voorsien egter nie op die stadium dat dit nodig sal wees nie en beklemtoon dat die borggelde in ‘n afsonderlike rekening gehou word en nie deel van die lopende rekening is nie. BUURTWAG EN PATROLLEERDERS Daar is drie “whatsapp”-groepe gevorm
‘n Ernstige tekort aan patrolleerders snags word ondervind en ons versoek vrywilligers om asseblief met die diens te help. Daar is tans slegs 8 aktiewe lede en die syfer daal gereeld tot 4. Vrywilligers word aangemoedig om Peter Koning so spoedig moontlik te kontak. Peter Koning noem dat klagtes ontvang is oor die gebruik van die stroboskopiese ligte deur die patrolleerders. Dit moet egter beklemtoon word dat hierdie ligte uitstekend werk vir sigbaarheid, wat die hoofdoel van die patrollering is en wat die misdaad element effektief beheer. Dit word ook beklemtoon dat dit die “blockwatch App” uitsluitlik vir die doel gebruik moet word. Sodra radio’s ontvang word, sal dit ook die taak van die patrolleerders baie vergemaklik vir spoedige en effektiewe kommunikasie. Hy wys ook na erfnommers by eiendomme en versoek dat groot en sigbare nommers aangebring word om spoedige diens te verseker. Nadat Mark Johan Kleyn voorgestel en bedank het vir sy ondersteuning aan dIe RESA OPPS. Kom., spreek hy die vergadering toe. Hy het die radioseinversterker op Mark se huis geinstalleer wat uitstekend werk. Die radiolisensie is in die proses van goedkeuring en ‘n vorm vir die handtekeninge van die lede is gesirkuleer, sodat finale dokumentasie spoedig afgehandel kan word. Sodra die 35 aangekoopte radios uitgereik word aan die persone, wat bestel het, sal radioprotokol ingestel word . CCTV (geslotebaantelevisie) Die eerste kwotasies vir ‘n kamera, om die toegangsroetes na Rooiels te monitor, was baie duur en omdat dit onbekostigbaar was, is John Kleyn vir hulp genader. Hy het ons na ‘n ander firma verwys en twee weke later, is ons eerste twee kameras by die hoofingang geinstalleer, dit teen ‘n fraksie van die eerste koste. Ons waardeer hierdie hulp van John en beoog om vroeg in 2017 uit te brei op die kameras en ook om dekking van die strandgebied te verkry. BUURTWAG John beklemtoon dat buurtwag ‘n uitstekende en effektiewe manier is om misdaad te beveg, asook om die SAPD wettiglik by te staan met misdaadbekamping . Buurtwag los nie misdaad op nie, maar bekamp dit grootliks,. Ons word binnekort geakrediteer as Rooiels Buurtwag en dit sal ons wettigheid verbeter en ook groter magte aan ons verskaf. BEPERKTE TOEGANG Diarmuid Baigrie bespreek die planne om later ook Porterweg snags te sluit vir toegang. Hy het dit met Mnr. Desmond Lakay van Kleinmond Munisipaliteit bespreek om toestemming van die owerhede te verkry. Alhoewel Diarmuid dit duidelik gestel dat dit slegs in die nag gesluit sal word, wou Mnr. Lakay nie die aksie goedkeur nie. Hy beweer dat dit teen die grondwet is om vrye beweging van mense te beperk en dat Overstrand nie geslote gemeenskappe wil skep nie. Hy stel voor dat Rooiels die saak voorlê aan die Munisipale Bestuurder in Hermanus vir hulle oorweging. Porterweg kan blykbaar ook van die Munisipaliteit gehuur word waar ons dan vir die onderhoud verantwoordelik sal wees. Verdere werk in verband sal in 2017 gedoen word. Intussen sal ons die gemeenskap probeer oorreed dat daar voortgegaan moet word met die bogenoemde stappe. VERKIESING VAN RESA KOMITEE Die Voorsitter noem dat alle huidige lede beskikbaar is vir nog ‘n termyn waarna almal eenparig besluit dat die komitee vir nog ‘n termyn moet voortgaan. CLARENCEWEG/R44 AKSIEGROEP Wolfgang Steinbach gee verslag oor die stigting van die groep. Die probleem is dat die R44 Rooiels verdeel wat dit verpligtend maak dat die owerhede spoedbeperkings implimenteer, voetoorgange en voetpaaie aanbring. Hierdie saak sal ook op REBV en Bewarea jaarvergaderings bespreek word en terugvoering sal gegee word aan RESA. BESPREKINGS Die volgende is genoem:
Die vergadering verdaag om 10h38. Aangeteken Dick Lockley 21 Desember 2016
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